Roofing estimates are measured in squares (1 square = 100 sq ft). A typical asphalt shingle replacement on a 2,000 sq ft footprint runs $8,000–$18,000 installed, depending on pitch, layers, and market. Labor is usually priced per square; materials are a major cost driver and a significant markup opportunity. This invoice template comes pre-filled with 8 common roofer line items — add your business and client info, adjust any value, and print or download as PDF.
Line items, tax, discounts, deposit deduction, and balance due — all in one professional invoice.
Your Business Info
Bill To
Invoice Details
Line Items
| Description | Unit | Qty | Unit Price | Total | |
|---|---|---|---|---|---|
$ | $1,700.00 | ||||
$ | $3,500.00 | ||||
$ | $3,190.00 | ||||
$ | $700.00 | ||||
$ | $270.00 | ||||
$ | $412.50 | ||||
$ | $330.00 | ||||
$ | $450.00 |
Tax, Discount & Deposit
Notes (optional)
Did this job end up costing more than you thought? Use Suparate AI next time to catch hidden costs before you start — it scans job site photos to ensure you never miss a material or labor expense again.
Invoice Date
April 14, 2026
Due Date
April 28, 2026
Balance Due
$11,396.70
Bill To
—
| Description | Unit | Qty | Price | Total |
|---|---|---|---|---|
| Tear-off and disposal — existing shingles | Sq | 20 | $85.00 | $1,700.00 |
| Install — architectural shingles (labor) | Sq | 20 | $175.00 | $3,500.00 |
| Architectural shingles — 30-yr (materials) | Sq | 22 | $145.00 | $3,190.00 |
| Underlayment — synthetic felt | Sq | 20 | $35.00 | $700.00 |
| Ridge cap and hip shingles | Linear Ft | 60 | $4.50 | $270.00 |
| Drip edge — aluminum (all edges) | Linear Ft | 150 | $2.75 | $412.50 |
| Ice and water shield (valleys and eaves) | Linear Ft | 60 | $5.50 | $330.00 |
| Dumpster rental and haul-away | Each | 1 | $450.00 | $450.00 |
Point your camera at the job site. Suparate scans the scope, flags materials you'd miss, and builds the estimate — so the invoice always matches reality.
Document the shingle brand and warranty on the invoice
Note the manufacturer, shingle series, and warranty registration number on your final invoice. The client needs this for the warranty registration, and it proves you installed the product you quoted.
Require final payment before leaving the site
On residential roofing, collect the final check (or digital payment confirmation) before your crew leaves. A handshake and 'I'll send it later' becomes a 60-day collections problem.
Invoice dumpster separately if using a third party
If a third-party roll-off company is on the invoice, list it as a pass-through at cost. Hiding a $200 markup on a dumpster line clients can Google creates distrust; transparent pass-through builds it.
30–50% deposit is standard before scheduling, covering your material order. Never order $8,000 in shingles without a deposit. For insurance jobs, the deposit timing is driven by the adjuster's payment schedule — coordinate with the adjuster before collecting.
Invoice for the full replacement cost value (RCV), not just the actual cash value (ACV) the insurer initially releases. Include your overhead and profit (O&P) — typically 10% overhead + 10% profit — which insurers are required to pay. Use Xactimate or equivalent line items to match what the adjuster used.
Send the final invoice immediately on job completion — ideally before leaving the property. Walk the job with the client, confirm satisfaction, then request final payment on-site. Leaving without collecting on a $12,000 roofing job is unnecessary risk.
Yes. Roofing contractors have mechanics lien rights in all 50 states. Filing deadlines vary (60–120 days from completion). For any job over $5,000, include a preliminary lien notice in your contract and know your state's deadline. A lien notice letter alone often produces payment within days.