Flooring estimates are driven by square footage, flooring type, subfloor condition, and whether demo of existing flooring is required. LVP installation labor averages $2–$4/sq ft; solid hardwood runs $4–$8/sq ft installed. Flooring materials carry a 20–35% markup opportunity over the client's retail price. This invoice template comes pre-filled with 6 common flooring contractor line items — add your business and client info, adjust any value, and print or download as PDF.
Line items, tax, discounts, deposit deduction, and balance due — all in one professional invoice.
Your Business Info
Bill To
Invoice Details
Line Items
| Description | Unit | Qty | Unit Price | Total | |
|---|---|---|---|---|---|
$ | $1,750.00 | ||||
$ | $2,430.00 | ||||
$ | $442.00 | ||||
$ | $625.00 | ||||
$ | $275.00 | ||||
$ | $275.00 |
Tax, Discount & Deposit
Notes (optional)
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Invoice Date
April 14, 2026
Due Date
April 28, 2026
Balance Due
$6,260.76
Bill To
—
| Description | Unit | Qty | Price | Total |
|---|---|---|---|---|
| Labor — LVP / hardwood installation | Sq Ft | 500 | $3.50 | $1,750.00 |
| Flooring material (allowance per sq ft) | Sq Ft | 540 | $4.50 | $2,430.00 |
| Underlayment / vapor barrier | Sq Ft | 520 | $0.85 | $442.00 |
| Demo — old flooring removal | Sq Ft | 500 | $1.25 | $625.00 |
| Transitions and thresholds | Each | 5 | $55.00 | $275.00 |
| Leveling compound (if required) | Sq Ft | 100 | $2.75 | $275.00 |
Point your camera at the job site. Suparate scans the scope, flags materials you'd miss, and builds the estimate — so the invoice always matches reality.
Leave a bag of extra flooring with the client
Leave leftover flooring pieces for future repairs. Note the quantity and lot number on the invoice. Clients who can match their floor for small repairs don't call contractors — they call you.
Note the acclimation period on the invoice
Document that flooring was acclimated per manufacturer specs (typically 48–72 hours). This protects you from warranty claims related to shrinkage or expansion from improper acclimation.
Offer an annual maintenance inspection
For hardwood clients, offer a $99/year inspection and re-coat recommendation service. Hardwood needs periodic screening and re-coating — positioning yourself as the expert locks in future work.
50% deposit before material order, balance on completion. For large commercial jobs, 30% mobilization, progress billing at 50% complete, final 20% on punch-list completion. Never deliver and install flooring without a deposit covering the material cost — flooring is non-returnable once cut.
Flooring brand, product name, SKU, and color. Underlayment type. Square footage installed per room. Demo description if applicable. Transition types and locations. Note any pre-existing subfloor conditions documented at project start. Photos of completed rooms before furniture is moved back in.
Any pre-existing condition requiring additional material should be documented the moment you discover it. Send a change order with a photo before continuing work. 'Subfloor in master bedroom had a 1/2 in dip requiring 2 bags of leveling compound — CO-001: $85' is professional and easy to approve.
1 year on labor for installation defects (gaps opening, buckling from improper acclimation or installation). Exclude: manufacturer defects (direct them to the product warranty), damage from water intrusion or cleaning with wet mops, and wood movement from humidity changes. State this clearly on your invoice.